Privacy Policy

Basic understanding

This Privacy policy explains how, when and why your personal data is being processed by Weyrk and is applicable on all use of websites or surveys administered by Weyrk “Weyrk,” “we,” “us,” “our,” or the “Company” means Weyrk , 2082 Madina Road, Jeddah, 23531 Trade License number 7032572104

Overview

Weyrk (“The Company”) takes your data privacy very seriously. This Privacy Policy is designed to tell you about how we operate regarding the collection, use and disclosure of personal information which may be collected in person from you, obtained via our websites or collected through other means such as by email, telephone communication, social media interaction or online forms. This policy may be updated from time to time, so please ensure you check it regularly. Who is included in this Privacy Policy? This Privacy Policy applies to the personal data of The Company’s website users, Candidates, Clients, Suppliers, and other business contacts or related third-parties. The Company may amend this Privacy Policy from time to time. Please visit this page for new of any changes to our policy, all of which will be posted here. This policy describes how personal data must be collected, handled and stored in order to remain compliant the General Data Protection Regulations (GDPR). What is covered by this Policy? The Company takes your personal data seriously.

This policy:

• defines the types of personal data that we collect about you
• details how and why we collect and use your personal data •
• defines the legal basis we have for using your personal data
• details the different rights and choices you have when it comes to your personal data; and
• details how we may contact you and how you can contact us.
• defines our breach notification process
• details our complaints & breach procedure
• details who we share your data with
• details how long we keep your personal data for
• details the process when direct contact is made with us

Personal data

1. What personal data is Weyrk processing? - For the purposes stated in this privacy policy, Weyrk will process your name, contact information (including email address), age, gender, study background, career preferences, career type, university, main field of study or any other information you may provide when using the Sites.
2. Childrens personal data Our intentions with carrying out our services is to help only professionals. For this reason, we have no reason to collect personal data from people who do not fall within said demographics. We therefore do not collect, or otherwise process, personal data from any individual under the age of 18.

Personal data collected by The Company

The Company may collect and process personal data (information that can be uniquely identified with you) about you when you apply to one of our job advertisements: • directly for an advertised role via our website • when you apply to be a candidate for whom we can facilitate a job search • via a third party when you respond to a job post placed by The Company on a job board on behalf of a third-party client We will hold your email address for marketing purposes if you opted in to receive email marketing communication, participated in a partnered event, connected with one of our employees on LinkedIn or are a member of a group to which they also belong, provided us with your business card, or had another prior connection, correspondence or relationship with us. If you express an interest in obtaining additional information about our services, request customer support, use our “Contact Us” or similar features, register to use our websites - if you make a subscription plan, we may also require you to provide us with financial information and billing information, such as billing name and address, credit card number, or bank account information; - if you visit our offices, you may be required to register as a visitor and to provide your name, email address, phone number, company name and time and date of arrival. Your rights to privacy and integrity are important to us and we are therefore cautious with handling your personal data and thrive to limit the processing only to information that is required in order to perform our services to you.

Data security

The Company takes all reasonable steps to ensure that appropriate measures are carried out in order to safeguard the information we collect from you and to protect against unlawful access and accidental loss or damage. This may include (as necessary): • protecting our data and computer servers with firewalls • locating data processing storage facilities in secure locations • encrypting all data stored on our server that encrypts the data between your computer and our server • disposing of or deleting your data securely • regularly performing data backups We do store highly personal information contained within your Curriculum Vitae (CV). We are aware of our responsibility to protect your information and to only share details with third parties upon receipt of your explicit consent. All our systems are password protected and only authorised users have access to the personal information stored in our systems. We may on occasion contact candidates stored in our database who are not actively looking for new employment. By providing consent to our storage of your personal data you are also providing consent for The Company to contact you if we receive details of a role which specifically matches your career goals. We will do this only where you meet a detailed job description provided by one of our clients, and where you have provided explicit consent to our storing and using your data.

The Company’s retention of your data

The Company will only retain your information for as long as is necessary for us to use your information as described above or to comply with legal obligations. However, The Company may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes. When determining the relevant retention periods in each case, we will consider factors including: (a) The Company’s contractual obligations and rights in relation to the information involved; (b) legal obligation(s) under applicable law to retain data for a defined period of time; (c) statute of limitations under applicable law(s); (d) in case of disputes; (e) if you have made a request to have your information deleted; and (f) guidelines issued by relevant data protection authorities. In all other cases, we securely erase your information once this is no longer needed. To unsubscribe from any of The Company’s mailing lists or for removal from email marketing platforms at any time please email Hello@weyrk.com.

Sharing of your data

The Company will never share our candidates’ personal details or Curriculum Vitae (CV) with a third party without the candidate’s explicit permission. The Company’s legal basis for using your information For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests – The Company needs this information in order to be able to assess suitability for potential client roles, to find potential candidates. If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

Contacting The Company directly

If you contact one of our consultants or employees directly and request they consult with you regarding your career search, or regarding a particular job role, you are giving your consent to The Company’s processing your email and the data contained within your email for lawful purposes, as per the clauses listed above. By sending a copy of your Curriculum Vitae (CV) directly to a The Company employee you are giving consent to The Company’s processing and storing that information. In accordance with our privacy policy, we will not share your information with any third party without your explicit consent.

Your data rights

You have the right to be provided with clear, transparent and easily understandable information about how The Company uses your information and your rights. That is the purpose of the information contained in this Policy.

The right of access

You have the right to obtain access to your information (if it is being processing by The Company), and certain other information (similar to that provided in this Privacy Policy). Once The Company have verified your identity we will provide the information you requested within 30 days. In the unlikely event that you find personal data stored about you by The Company is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks of receiving the correct information from you. If you would like to request for access to your personal information, please contact: Hello@weyrk.com

The right to rectification

You are entitled to have your information corrected if it is inaccurate or incomplete.

The right to erasure

You are entitled to request the deletion or removal of your information where there is no legitimate reason for The Company to continue using it. This is not a general right to erasure and there are some exceptions.

The right to restrict processing

You have rights to restrict, block or limit further use of your information. When processing is restricted, The Company may still store your information but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

Request for personal data to be removed or deleted

You have the right to be deleted from The Company’s systems. Upon receipt of a request to delete your personal information, The Company will ensure that your personal record is deleted within 30 days. Where The Company has placed a candidate in a client role, The Company is required to retain evidence of that placement so that contractual obligations can be met by the client. The Company will however take steps to ensure only minimal personal data is retained and will not make further contact with the candidate. Where The Company has previously received permission to share personal information with a third party, for example submitted a candidate’s CV for a role, we agree to advise that third party of your wish to be forgotten if communication has taken place within the last twelve months. Should you wish to be deleted from The Company’s database, please contact Hello@weyrk.com clearly stating your request. The Company typically acts on all data and information requests free of charge, but may charge a reasonable fee to cover administrative costs of providing the information for: • excessive/repeated requests, or • repeated or multiple copies of the same information There may be instances where The Company may be entitled to refuse to act on the request. In all instances The Company will endeavour to act as promptly as possible, typically within one month from receipt of any request. If the request will take longer to process, The Company will advise accordingly.

Notifications of data breach

If personal data we hold about you is subject to a breach or unauthorised disclosure or access, The Company will report this to the Information Commissioner’s Office (ICO). If any breach creates a risk to your data rights and freedoms, we will notify you as soon as possible.

Use of cookies

• The Company’s website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
• Google Analytics – tracking cookies These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the website from and the pages they visited. If you do not allow these cookies we will not be able to include your visit in our statistics. You can read the full Google Analytics privacy policy at: http://www.google.com/policies/privacy
• Autopilot Analytics – tracking cookies – We use analytics cookies to tell us whether you have visited the website previously and to gather statistics about visits to a page. - Geotargeting – location cookies – These cookies are used by software which tries to work out what country you are in from information supplied by your browser when it requests a web page. This cookie is completely anonymous and is only used to help target content.
• Site Performance – preference cookies – We use website performance cookies to remember preferences you may have set on our websites.
• Youtube – embedded cookies – We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. - If you would like to restrict the use of cookies you can and manage the use of targeting or advertising cookies on this website, consult your individual browser settings for cookies. Various browsers may offer their own management tools for removing HTML5 local storage.

Contacting us

To exercise your rights regarding your Personal Data, or if you have questions regarding this Privacy Policy or our privacy practices please email us at hello@weyrk.com - We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy.